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Administrative Support Specialist
Illinois
Aurora
Clerical - Adminstrative Assistant
JN -022020-3342

Azimuth is assisting our client located in Aurora, IL in their search for an Administrative Support Specialist to start. This person will support the team through a variety of tasks related to organization, communication and responsible for confidential and time-sensitive materials.

 Responsibilities 

  • Assisting with invoicing, billing, account payable, reconciliations and collection. 
  • Prepares and monitors invoices 
  • Filing and organizing files 
  • Schedules Interpreters 
  • Assisting in the general appearance of the office 
  • Takes over scheduling duties as needed 
  • Monitors the after-hours phone as needed 
  • Handling incoming calls and other communications 
  • Responds to emails and texts in a timely manner 
  • Maintains confidential records and files 
  • Greets and assists visitors at the office 
  • Contributes to team effort by accomplishing related results 
  • Aiding in coordinating events when needed 
  • Runs errands as necessary
  • Creates and modifies documents and reports 
  • Collaborates closely with interpreters and clients 
  • Inventory control and ordering supplies 
  • Performs specialized data entry 
  • Miscellaneous 

Customer Service 

  • Builds effective communication and long-term relationships with the interpreters and clients. 
  • Responds to customers/clients/interpreters in a professional and timely manner. 
  • Answers the phones and delegates calls 

Minimum Qualifications 

  • 2+ years of office experience. 
  • 3+ of customer service. 
  • 1+ Scheduling experience. 
  • High School diploma, GED, some college preferred and/or equivalent based on experience to the related field. 
  • Must be able to work well under pressure and out of office when needed. 
  • Exceptional attention to detail. 
  • Must be self-motived. 
  • Possess strong organizational skills. 
  • Technology savvy. 
  • Excellent communication, verbal and written skills.

Pay: $15.00/Hour
Hours: Monday - Friday 8:00 AM - 5:00 PM

Azimuth is an equal opportunity employer


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